Job Opportunities

Job Status: Full-time, Exempt

ORGANIZATION

The California Rangeland Trust is a non-profit organization founded by innovative cattlemen and cattlewomen in 1998 and has helped to permanently conserve 344,000 acres of privately managed rangeland.

The Rangeland Trust partners with ranching families to preserve the Golden State’s working landscapes, air and water quality, wildlife habitat, and local food supply.  We connect landowners to conservation resources, facilitate the process of preserving ranching and open space in California for future generations, and help safeguard agricultural jobs and family businesses that support the economic health of the state.  We also serve as a bridge for the ranching and environmental communities to cultivate shared efforts in protecting vital natural resources.

The Rangeland Trust staff is a tight-knit team of skilled professionals who readily support one another as we work collaboratively and collegially toward advancing our mission. We are focused on emerging from being “California’s best kept secret” and building a groundswell of new supporters who are hearing the message that well-managed rangeland is important and in danger.

RELATIONSHIPS

1. Supervised By: Finance Director
2. Employees Directly Supervised:  None
3. Other:  Works with employees, board members, landowners, and vendors of CRT

POSITION SUMMARY

Under general supervision, the Accounting Specialist oversees all conservation easement financial activities. Prepares
analysis of project budgets and endowment funding requirements for new projects in development.  Manages all billable
time records, invoices, and accounting for the Conservation Unit.

SCOPE AND RESPONSIBILITIES

• Prepares stewardship and project budgets
• Assists in the preparation of Stewardship and Transaction Unit budgets
• Coordinates contracting and billing of mitigation easement management tasks
• Manage billable time for all Conservation Unit staff
• Receive, book, and submit for payment all invoices
• Assists in the preparation of conservation easement monitoring reports
• Other duties as assigned

EDUCATION / EXPERIENCE

• Bachelor’s degree or greater in accounting, business, finance, or related field.
• Two years related administrative experience, including project management

  Or

  An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed above.

KNOWLEDGE / ABILITY REQUIREMENTS

• Outstanding organizational skills and extreme attention to detail.
• Strong project management skills
• Intermediate accounting or finance skills
• Intermediate math, record keeping, and database management
• Standard office administrative practices and procedures, including the use of standard office equipment: voicemail, multi-line telephone system, copier, fax machine, and mail machine.
• Strong writing skills including English usage, spelling, grammar, and punctuation
• Standard business correspondence formatting
• Excellent time management skills
• Exemplary customer service skills, including dealing effectively with the public, both in person and over the telephone
• Ability to work as a team member but also with minimal supervision
• Creative and innovative techniques for performing assignments
• Ability to establish and maintain effective working relationships with staff, board members, landowners, the public, and others encountered in the course of work
• Proficiency in the following computer applications related to the work including:
  • Microsoft Outlook e-mail program
  • Microsoft Office programs including Word, Excel, PowerPoint, Access and Adobe Acrobat
  • Microsoft Internet Explorer
  • InDesign, Illustrator and Photoshop a plus but not required
  • GIS and Google Earth a plus but not required

TRAINING REQUIREMENTS (LICENSES, PROGRAMS, CERTIFICATES)

Must have a valid California Driver’s
License and an acceptable driving record.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, and to attend meetings at various sites; strength to lift and carry materials weighing up to 25 pounds; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.

Must be able to attend out-of-town easement monitoring visits, meetings, and other events.  Evening and weekend work required on occasion.

California Rangeland Trust is an equal opportunity employer and seeks diversity with respect to race, national origin, religion, culture, gender, age, sexual orientation, marital status, veteran status and physical abilities.  All inquiries are held in strict confidence.

Job Status: Full-time, Exempt

ORGANIZATION

California Rangeland Trust is committed to serving the land, people and wildlife by conserving our state’s private working rangelands. We understand the importance of protecting the landscapes where our food is produced, our fresh water flows, and our wildlife thrive. With over 365,000 acres in our conservation portfolio, we greatly value our team of highly-qualified and dedicated staff members who work to offer creative conservation solutions and protect the natural resources provided by our vital grasslands.

RELATIONSHIPS

1. Supervised By: Transaction Director

2. Employees Directly Supervised:  None

3. Other: Works with employees, board members, vendors, and clients

POSITION SUMMARY

Under general supervision, the Conservation/Admin Assistant supports the Organization’s team with daily administrative responsibilities. The Conservation/Admin Assistant is the primary contact for public via office or telephone.  Performs routine and complex office duties.  Lead administrative support for the Conservation Unit.

ESSENTIAL FUNCTIONS

Conservation Support (80%)

• Manage Landscape (web-based database) containing all CRT projects

• Compiles conservation easement monitoring reports and ensures timely delivery to funding agencies

• Maintains conservation unit records, including keeping minutes of Conservation Unit and Committee meetings

• Provide administrative assistance to Team Members, including scanning, saving, and sending documents as needed; coordination and tracking of project Resolutions and continued interest letters; and other correspondence

• Maintains project files, photographs, databases and archive files

• Track all projects accepted by the organization as potential projects, maintaining a record to assess progress on each project as well as other key information as may be determined by the Conservation Unit

• Gather final documents and prepare Closing Binders for each closed easement project

• Maintain the hard copy and electronic copies for project related files

• Coordinate signage at project closings

• Send landowner anniversary letters

Administrative Support (20%)

• Represent the organization with positivity and resourcefulness, often as the first line of contact via incoming telephone, mail, and visitor traffic. Ensure full coverage of these services Monday through Friday, 8:00am to 5:00pm.

• Provide administrative assistance to the Chief Executive Officer, Development Director, and other senior staff members as appropriate.

• Coordinate meeting logistics as directed

• Maintain the office Master Calendar. Monitor CEO and senior staff calendars and arrange meetings as necessary.

• Maintain office supply inventories and storage policies.

• Prepare materials as needed for all Board, committee, and other meetings

• Maintain official records of Board meetings with the CEO.

• Maintain office supply inventories

• Other duties as assigned

QUALIFICATIONS

• Two to four years of college-level coursework in business or related field.

• Background in range management, biology and/or botany preferred but not required.

• Two years related administrative experience.

Or

• An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed above.

KNOWLEDGE AND ABILITY REQUIREMENTS 

• Outstanding organizational skills and extreme attention to detail.

• Standard office administrative practices and procedures, including the use of standard office equipment: voicemail, multi-line telephone system, copier, fax machine, and mail machine.

• Strong writing skills including English usage, spelling, grammar, and punctuation

• Standard business correspondence formatting

• Basic math, record keeping and database management

• Ability to manage multiple projects at once, with minimal supervision and direction.

• Excellent time management skills

• Exemplary customer service skills, including dealing effectively with the public, both in person and over the telephone

• Ability to work as a team member but also with minimal supervision

• Creative and innovative techniques for performing assignments

• Ability to establish and maintain effective working relationships with staff, board members, landowners, the public, and others encountered in the course of work

• Proficiency in the following computer applications related to the work including:

  • Microsoft Outlook e-mail program

  • Microsoft Office programs including Word, Excel, PowerPoint, and Adobe Acrobat

  • InDesign, Illustrator and Photoshop a plus but not required

  • GIS and Google Earth a plus but not required

Must have a valid California Driver’s License, acceptable driving record, and full automobile insurance coverage.

COMPENSATION

An attractive compensation package will be offered based upon experience.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, and to attend meetings at various sites; strength to lift and carry materials weighing up to 10 pounds; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.

Must be able to attend out-of-town, evening, or weekend stewardship visits, meetings, and other events as needed.

California Rangeland Trust is an equal opportunity employer and seeks diversity with respect to race, national origin, religion, culture, gender, age, sexual orientation, marital status, veteran status and physical abilities.  All inquiries are held in strict confidence